Munich, 12 October 2025 — Pactos has been named the best provider in the vendor management system (VMS) category in Systemhaus's current vendor comparison. The comparison assessed solutions that help companies professionalize how they manage suppliers and providers.
In 2025 a vendor management system is indispensable for many companies: to optimize processes, lower costs, meet legal requirements and secure clear competitive advantages – all efficiently combined in a single tool. When working with external workers, freelancers and providers in particular, the quality of the software decides whether requirements are covered quickly, costs stay transparent and compliance requirements are met reliably.
Systemhaus's assessment criteria
In the comparison, Systemhaus highlighted in particular the following criteria, on which Pactos convinced:
- Usability: clear interfaces and fast onboarding
- Automation: workflows for tenders, onboarding, compliance and billing
- Transparency & reporting: real-time metrics on costs, performance and risks
- Integrations: seamless connection to ERP, HR and ticketing
- Value for money: measurable added value with a short time to value
What mattered was how these factors work together: a VMS solution only delivers its benefit once usability, automation and transparency mesh and the software also fits cleanly into the existing system landscape. That is exactly where Pactos positions itself as an end-to-end platform rather than an isolated single tool.
What customers get out of it
For customers the award means above all less manual effort, more control over suppliers and providers, and reliable decisions based on real-time data.
Pactos brings the management of an external workforce together on one shared platform on which client companies, master vendors and staffing providers work together – from the staffing request through filling the role to billing. Roles and permissions govern who sees which information. Compliance-relevant deadlines such as the maximum assignment period under the German Temporary Employment Act (AÜG) or equal pay rules are kept in view automatically.
AI-supported functions additionally help along the way – for example in parsing CVs or analyzing provider performance. Decisions thereby become faster and based on data. The full comparison is available on the Systemhaus website.