Aerospace & Defence

External workforce in aerospace and defense: every clearance evidenced

Background check, export control, certifying authorization: for every person you see which clearance applies and when it ends.

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Companies that run their external workforce with Pactos

SCS Supply Chain StaffingKNUTH WerkzeugmaschinenTalent SpringNoerpel GruppeAlphaConsult KGVolvoManpowerVaillantunique PersonalserviceHive TechnologiesOrizonBürgerExpertum
Everyday reality

Five places where access becomes the bottleneck

  1. Clearance missing
  2. Deadlines expire
  3. Export control
  4. Many providers
  5. Audit and evidence
Without Pactos

The worker is qualified, but not cleared

The provider supplies an experienced aircraft mechanic. On the first day, though, it turns out that the background check is still running, export control has not cleared her and the site pass is missing. The assignment is planned, and the person still cannot start.

With Pactos

Clearance as a condition, not a surprise

Right at the request stage it is clear which clearances the assignment requires. The provider sees the requirements directly and files the matching records. Anyone who cannot evidence a clearance is not put forward in the first place.

Without Pactos

Background checks and licenses expire without anyone noticing

Background checks, training and licenses all have different terms. Without clear deadlines, an expiry is often only noticed when access stops working or an audit is due.

With Pactos

Every deadline with lead time

Pactos tracks for every person when a clearance ends and gives a reminder in good time beforehand. With background checks in particular, that lead time is decisive, because renewals often have to be started months in advance.

Without Pactos

Access to controlled data is not a question of qualification

Whether someone may access technical documents does not depend on qualification alone. With controlled goods and data in particular, additional checks apply that today are often still kept in separate lists.

With Pactos

The check as an attribute of the assignment

Clearances are stored directly with the person and the place of work, including validity and evidence. If a required clearance is missing, the person is not scheduled for that area.

Without Pactos

Every provider is at a different stage

At one site, several staffing providers and contractors often work side by side. Each brings a different state of clearances and records, and that is exactly what makes managing it laborious.

With Pactos

One standard for everyone

All providers work to the same structure, with clear mandatory fields and deadlines. Pactos can obtain company documents and clearance certificates automatically instead of requesting them by email over and over.

Without Pactos

In an audit it is usually not the document that is missing but the chain of evidence

An audit is not only about whether a clearance exists. What also counts is who had access when, who checked it and on what basis. Piecing that information together afterwards from several mailboxes costs time and creates uncertainty.

With Pactos

An audit trail instead of a reconstruction

Checks, clearances and renewals are documented with a time and an owner. For customer, standards or authority audits the relevant evidence can be compiled directly.

Who works for you

Four kinds of external workforce, four different sets of obligations

In aerospace and defense, Staff Leasing, contracted work and engineering services often meet at the same site. Pactos maps them separately, because different obligations apply to each.

Staff leasing

Aircraft mechanicsSurface treatmentAssemblyQuality inspectionMaterial supply

Typical for program peaks, conversions and retrofits. Frequently several providers work at one site at the same time, through master vendors or directly.

What matters

Temporary staffing license, equal pay, maximum assignment period per person and hirer; industry supplements under the metal and electrical industry collective agreement.

Work and services

MaintenanceInspectionPaintingJig and fixture buildingCalibration

Services delivered on the contractor's own responsibility, with their own organization and their own authority to instruct. In maintenance in particular, this model is widespread.

What matters

A clear distinction from leasing, the contractor's own management, no integration into your shift plans.

Aviation technical personnel

Certifying authorizationNon-destructive testingEngine maintenanceAvionicsComposite repair

Specialized qualifications with their own authorizations and deadlines. Without a valid authorization, the person may not issue certain releases.

What matters

License and type rating, assignment to the organization, recurrent refresher training.

Freelancers and engineering services

Stress and analysisCertification supportDesignProgram control

Specialists for a limited time, for certification, compliance evidence and design. What matters most here is who may access which technical documents.

What matters

The distinction from false self-employment, clearance for controlled documents, confidentiality and return of documents.

Six modules carry the daily load here

Every module is part of the standard. These six are particularly relevant day to day in aerospace and defense, and each one leads to the full description.

Requests and guided buying Report a requirement, distribute it to provider groups in stages, and track orders with their status. Shift planning Plan shifts per site, hangar and hall and see gaps before the slot expires. Timesheets Capture and approve hours digitally: the basis for the invoice being right. Compliance check Keep checks, clearances and provider documents per person and monitor deadlines. Billing and invoice verification Map premiums, collective agreements and programs, and check the invoice against the purchase order and the record. Analytics Analyze volume, costs and provider performance per site and program, at the push of a button.
Reporting a staffing requirement in Pactos: role, quantity, shift model, site and distribution route in one form.
Every clearance sits with the person, with its type, check and expiry date. Red means expired, and expired means: no access.
Records and deadlines

What has to be evidenced in aerospace and defense

These records decide whether someone may work on a component or enter a particular area. Pactos keeps them directly with the person and the provider, including the deadline and the check history.

An overview for orientation, as of August 2026, not legal advice. Which records your operation needs in an individual case depends on collective agreement coverage, the activity and the site.

Four things that run differently after the rollout

Nobody is left standing at the gate

Clearances are checked before the assignment. Anyone who does not meet the necessary preconditions is not scheduled in the first place and does not stand in front of a locked door on their first working day.

Deadlines end with a warning

Background checks, licenses and training are tracked with their deadlines. That leaves enough lead time to start renewals in good time.

The audit is an export

Who had access when, who checked it and on what basis is documented directly. A laborious reconstruction becomes a traceable report.

One standard across all providers

All providers work with the same mandatory fields, deadlines and checks. That way the standard does not depend on how well an individual provider is organized.

What changes in aerospace and defense

70 % less administrative work when requests and assignments run centrally through Pactos instead of through mailboxes and lists.
25 % less effort in candidate management thanks to CV scoring, duplicate checking and interview scheduling.
> 5.000 staffing providers in the network, for short-notice demand at sites where your regular vendor cannot deliver.
FAQ

Common questions from aerospace and defense

Does Pactos replace our security or export control screening?
No, and that is deliberate. The screening itself stays with the competent authorities and with your appointed officers. Pactos keeps the result: which clearance for which person, from when, until when, on what basis, with what evidence. It is the register and the deadline control, not the decision.
How does Pactos handle particularly sensitive information?
On the principle of storing as little as possible. What is kept is whether a clearance exists and for how long, with a role and access concept. The documents from the procedure do not belong in a workforce system. We advise on purpose limitation and the deletion concept before the start, together with your appointed officers.
Can we manage classified information in Pactos?
No. Pactos manages the deployment of people and the records for it, not the classified information itself. Your own rules and systems apply to classified information; Pactos only records who is cleared for which area.
We work with Statements of Work, not staff leasing. Does that fit?
Yes. Both kinds run separately, with their own obligations and their own records. Mixing them is precisely the risk: contracted work that is in fact directed like leasing. Pactos makes the line visible in the process instead of leaving it to habit.
How quickly are we ready to start?
The start depends less on the software than on your master data: sites, areas, programs, providers and the question of which clearance applies to which area. Once that is in place, it goes quickly. If it is spread across spreadsheets and people's heads, sorting exactly that out is the first benefit.
What about our existing systems?
Pactos replaces neither your ERP nor your time management nor your maintenance system. It sits between the requirement and the provider and passes on checked data. Interfaces to ERP, HR and time management are provided for.

What aerospace and defense operations work with at Pactos

Vendor Intelligence

The VMS for the external workforce: staffing requests, providers, assignments, times and billing.

Compliance Intelligence

Retrieve and check your providers' documents and certificates automatically.

Tender Intelligence

Run a tender and compare when a site needs new providers.

Workforce Intelligence

Ask questions about shifts, records and costs in natural language.

See Pactos on your next program

30 minutes, your sites, your providers and your clearances. We show you how your current processes can look in Pactos and where you save time.

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