The next-generation External Workforce System
Orchestrating an external workforce has become a software problem. Pactos solves it by bringing requests, assignments, providers and billing together in one system. Keep Europe working.
Leading companies run their external workforce with Pactos
Many companies still manage their external workforce with Excel, phone calls and paper. That works as long as the processes stay manageable. As volumes grow, reviews come up or invoices show discrepancies, things quickly become hard to keep track of.
Every site keeps its own Excel lists. Anyone who wants to know who is on assignment where, at what rate and until when, often has to gather the information first.
A staffing request goes out to several providers, replies come back one by one, and approvals run over phone or email. The current status quickly ends up scattered across different inboxes.
Timesheets, clearance certificates and temporary staffing licenses often still exist as printouts or attachments. When a deadline passes, in the worst case it only comes to light at the next review.
With Pactos, you manage external workers and staffing providers centrally. Staffing requests, selection, records, hours and invoices interlock in one end-to-end process.
Staffing provider
Vendor Management System
Client company
Save the template. It serves as the basis for every staffing request.
less administrative time
Staffing requests, approvals, records and invoices come together in one system instead of being scattered across Excel and email.
fewer invoicing errors
At KNUTH, consolidated invoices are reconciled automatically against records and approvals.
of AÜG deadlines monitored
Maximum assignment period, Equal Pay and expiring licenses are checked automatically.
Shift operation, a high density of temporary workers, hard AÜG deadlines. Keep care running without losing the overview.
Cover seasonal peaks with many providers at once.
Evidence qualifications and safety instructions all the way into the supply chain.
Staffed when it gets busy: at short notice and across several sites.
Every approval evidenced, every record documented.
Freelancers, statements of work and consultants: framework, records and costs in one place.
The basic process is similar: raise a staffing request, manage providers, check records and bill the hours. Deadlines, qualifications and approvals, however, differ by industry.
We build the AI to orchestrate the workforce of the future: the right skills, at the right time and in the right place.
"Through the Pactos platform we not only filled 5 positions with skilled workers within three weeks, we cut costs at the same time."
“For us, it was above all the entire contract cycle […]. For my colleagues, transmitting candidate profiles, times and reports has become much simpler. The integrated systems save manual effort.”
"Pactos has improved our customer communication dramatically. We used to spend hours sending emails to clarify simple project details. Now we can communicate in real time, share files and gather feedback – all in one place."
"The process with Pactos was incredibly simple. We received the first quotes from staffing providers in next to no time. The quotes were easy to compare and we could pick the right partners quickly. It has never gone this fast and this smoothly. Pactos saved us a great deal of time looking for new staffing providers."
ISO 27001 certified, GDPR-compliant, EU AI Act obligations met — hosted in the EU.
ISO/IEC 27001certified
GDPRcompliant
EU AI Actmet
In a joint call we show you how to make your processes more efficient with Pactos.
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