Keep Europe Working.
AI-powered Workforce Orchestration
Orchestrating an external workforce has become a software problem. Pactos solves it by bringing requests, assignments, providers and billing together in one system.
Leading companies run their external workforce with Pactos
We build the AI to orchestrate the workforce of the future: the right skills, at the right time and in the right place.
Many companies manage their external workforce with Excel, phone calls and paper. That works as long as the processes stay manageable. As volumes grow, reviews come up or invoices show discrepancies, things become hard to keep track of — and risky: legal deadlines pass unnoticed, and if a provider fails, the company is liable. The systems meant to solve this go unused.
Europe's external workforce runs on Excel. For now.
Every site keeps its own Excel lists. Anyone who wants to know who is on assignment where, at what rate and until when, often has to gather the information first.
Result: costs and assignments without reliable numbers
A staffing request goes out to several providers, replies come back one by one, and approvals run over phone or email. The current status quickly ends up scattered across different inboxes.
Result: coordination chaos, duplicate work and slow staffing
Timesheets, clearance certificates and temporary staffing licenses often still exist as printouts or attachments. When a deadline passes, in the worst case it only comes to light at the next review.
Result: liability risk at the next audit
On one side are your sites, on the other your staffing providers. In between lie either many individual channels or one shared system.
A VMS for end-to-end management of your external workforce
Requirements, providers, assignments, times and invoices in one system. Instead of Excel lists, email approvals and faulty consolidated invoices.
See Vendor IntelligenceShifts, times and records for internal and external workers
Shift planning, time tracking and timesheets for permanent staff and external workers in one system.
See Workforce IntelligenceCheck providers continuously, directly at the source
Pactos checks staffing providers automatically: temporary staffing license to the day, clearance certificates straight from the issuer, early warning before deadlines.
See Compliance IntelligenceFind suitable staffing providers in a structured way
One request, AI matching from 5,000+ verified staffing providers, comparable quotes within days. Not a marketplace.
See Tender Intelligence
Shift operation, a high density of temporary workers, hard AÜG deadlines. Keep care running without losing the overview.
Cover seasonal peaks with many providers at once.
Evidence qualifications and safety instructions all the way into the supply chain.
Staffed when it gets busy: at short notice and across several sites.
Every approval evidenced, every record documented.
Freelancers, statements of work and consultants: framework, records and costs in one place.
The basic process is similar: raise a staffing request, manage providers, check records and bill the hours. Deadlines, qualifications and approvals, however, differ by industry.
Paco sits in every module: it extracts, checks and suggests.
"Through the Pactos platform we not only filled 5 positions with skilled workers within three weeks, we cut costs at the same time."
“For us, it was above all the entire contract cycle […]. For my colleagues, transmitting candidate profiles, times and reports has become much simpler. The integrated systems save manual effort.”
"Today, our customers expect more than the provision of staff: transparency, control and a partner who orchestrates their external workforce holistically. To deliver this, we combine our workforce expertise with the right technology from our VMS Partner Ecosystem. Pactos is a technology partner with whom we have already had very good experiences."
"Our goal is to be personal and modern at the same time. We wanted a software partner that works the same way: one that listens, responds quickly and thinks ahead with us. We found that partner in Pactos, and our customers notice it from the very first conversation."
ISO 27001 certified, GDPR-compliant, EU AI Act obligations met — hosted in the EU.
ISO/IEC 27001certified
GDPRcompliant
EU AI Actmet
In a joint call we show you how to make your processes more efficient with Pactos.
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