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Fill rate: definition and calculation

The Fill rate shows how reliably a provider fills positions. This entry explains the calculation, the factors involved and its use in managing providers.

Key facts
  • The share of staffing requests successfully filled.
  • Calculation: requests filled divided by requests made.
  • A central metric in provider management.
  • Only meaningful together with quality and speed.

Definition and classification

The Fill rate states what share of the staffing requests a provider filled successfully. It is calculated as requests filled divided by requests made, and is usually given as a percentage.

As one of the central metrics of Provider management it shows – measured across providers – which providers deliver reliably.

What influences the fill rate?

The fill rate depends on the quality of the staffing request, the market availability of suitable people and the speed of applicant management . What matters is reading it in context: a high fill rate with poor candidate quality helps little. It is therefore always looked at together with speed and quality.

Frequently asked questions

What is a good fill rate?

That depends on the industry, the region and the role. More important than an absolute figure is the comparison between providers and the trend over time.

What does a low fill rate indicate?

Often unclear requirements in the staffing request, too small a provider pool, or a tight labor market for the qualification sought.

Related terms

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