Profile
The challenge
As a globally active company with subsidiaries and sales partners in more than 30 countries, KNUTH has to secure quality across the entire production process – and to do that it needs to find and integrate qualified external personnel quickly.
There were two challenges to overcome: first, sourcing qualified people quickly and precisely, people who fit smoothly into existing processes; second, administering the external workforce, which was proving time-consuming and error-prone. From more than 5,000 staffing providers in Germany, they had to find a partner with both the necessary recruitment expertise and the flexibility for site-specific requirements. At the same time, the processes around staff leasing were to become leaner, more transparent and less error-prone.
The solution
A nationwide provider search and efficient external workforce administration at the push of a button: Through the AI-supported, automated matching procedure of Tender Intelligence , staffing providers matching KNUTH's specific requirements were identified and qualified. Through the vendor management system (VMS) , clear processes and AI-supported workflows were established that sped up candidate selection and considerably reduced the administrative workload.
The process comprised:
- Targeted matching: Identifying and approaching relevant staffing providers.
- Legal certainty: Bringing in providers holding a German temporary staffing license.
- Transparent selection: Systematic assessment and comparison of the offers submitted.
- Efficient handling: Fast placement and seamless integration into existing processes.
- A long-term perspective: A smooth transfer into permanent employment after successful onboarding.
The result
Finding and selecting people became considerably more efficient: KNUTH received precisely matching candidate profiles that were quick to compare thanks to the AI-supported selection process – the best candidates were found rapidly, and the person chosen was taken on permanently after just four months.
Administration became noticeably leaner too: invoice errors fell by 20%, the administrative workload per temporary worker fell by up to ~76 % , and across all its processes around the external workforce KNUTH saves around 70% of the time. Overall the VMS made recruitment more targeted, administration less laborious and process quality noticeably better – and with it the flexibility and efficiency to support KNUTH's continued growth.
What the switch delivered
From a laborious search and manual administration to a lean, AI-supported process – the most important changes at a glance.
| Area | Before | With Pactos |
|---|---|---|
| Provider search | Finding the right partner among more than 5,000 providers | AI-supported matching finds suitable providers |
| Invoices | Error-prone manual checking | 20% fewer invoice errors |
| Administration | Time-consuming, many manual steps | ~76% less administrative work, around 70% time saved |
| Integration | Laborious onboarding | Seamless integration, taken on permanently after 4 months |