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E-signature: definition and benefits

The E-signature replaces paper and scanning with a legally valid digital signature. This entry explains the term, the legal framework and the benefits for an external workforce.

Key facts
  • A legally valid electronic signature for contracts and documents.
  • The legal framework in the EU is the eIDAS Regulation.
  • Replaces printing, signing and scanning.
  • Integrated into the assignment process in Vendor Intelligence.

Definition and classification

A E-signature is the electronic signature with which contracts and documents are signed digitally, with legal validity and without a break in the medium. In the EU the eIDAS Regulation governs the various levels – from the simple to the qualified electronic signature.

For an external workforce it speeds up above all assignment and leasing contracts, which often have to come about at short notice.

What does the e-signature deliver for an external workforce?

With short-notice assignments in particular, speed decides: contracts often have to be signed within hours. The e-signature makes that possible wherever people are – with complete documentation. In Onboarding it works together with digital checklists so that assignments start faster and more consistently.

Frequently asked questions

Is an e-signature as binding as a handwritten one?

Depending on the signature level, yes. The qualified electronic signature is treated in law as equal to a handwritten signature; for most contracts a lower level is already enough.

Which documents in an external workforce suit the e-signature?

Assignment and leasing contracts, framework agreements and records – wherever people used to print, sign and scan.

Related terms

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